Our article, Communicating in a Crisis, explores how to plan and deliver effective communication in difficult situations.
Or you may choose not to formally plan for some lower-priority risks at all, but to manage them if they do happen.
A good contingency plan can prevent your business from "going under" when unexpected events occur, so it's vital to ensure that it's fit for purpose.
State what needs to be done within the first hour, day and week of the plan being implemented.
This could be as simple as, "Inform employees of the situation immediately." But you may need far more detailed timelines for certain situations, such as data breaches, serious workplace injuries, or leaks of hazardous materials.
That's why it's important to make contingency planning a routine part of the way you work.
Sample Business Contingency Plan
In this article, we explore how to create and maintain robust contingency plans, so that you've always got a backup option when things go wrong.
If you have a plan for heavy snow, will it be triggered by a severe weather warning, or only by actual snowfall?
One event could also have multiple triggers, each of which initiates a different part of your plan (see Example 2, below).
Define who's responsible for each element of the plan, who will be in charge at each stage, and what you expect them to accomplish.
The Responsibility Assignment Matrix are useful tools here.